Frame Of Organizational Structure Work Specialization Commerce Essay

Frame Of Organizational Structure Work Specialization Commerce Essay We are joining an organization as management trainee, we are asked by the boss to make a report and present our findings about the organizational structure, culture and leadership approaches in the management. EXECUTIVE SUMMARY In this assignment for the task of P1 we discussed the culture and structure of different departments of organisation under study. It also discussed about the prevailing structure and culture of an organisation. Then for the task of P2, it is explained that how structure and culture have positive or negative impact on the performance of an organisation along with the examples from real life. In the next task those factors are discussed which influence the buyer behaviour. It is focused on relevance understanding of each other, personality traits and types. For the task of M1, the prevailing structure and culture of organisation is discussed with the view that we can see the concepts in real life. As it is understood that no organisation is perfect, there must be any issue or problem therefore for the task of D1 problems are identified regarding structure and culture and give recommendations about management learned in class. TASK FOR P1: ORGANISATIONAL STRUCTURE: Every organization should have Organization structure because it tells about every level of hierarchy that who is responsible to whom and also shows the position of a person. Organization structure consists of vital pillars which show that what an organization is composed of. FRAME OF ORGANIZATIONAL STRUCTURE:- WORK SPECIALIZATION: Work specialization is main factor of organization structure. In an organization there are several jobs along their workers. As every worker performs individually their tasks so they do performing that activity again and again and get trained and work specialized in their field. This factor is gives advantage and disadvantage both e.g. In a Honda Company there are many portions. Every worker becomes specialist on their portion by doing one job. He could be more accurate and efficient as he will be used to it and he can do it in less time. In less input that worker will give more output and the disadvantage is that if the work specialized person is absent so the production will stop. By doing the same job he might be bore so the moral will be down. DEPARTMENTALIZATION: Though departmentalization jobs are divided into the specialize work and they perform the tasks as groups. Following are the forms of departmentalization: Customer Departmentalization Geographical Departmentalization Functional Departmentalization Product Departmentalization Process Departmentalization CHAIN OF COMMAND: Chain of command is the responsibility and proper line of authority in the organization. Classical theory explains hierarchy or structure that who reports to whom, and clarifies the position. It tells about the duties and responsibilities of given tasks in organization. SPAN OF CONTROL: It explains the actual position of the manager in the organization that how managers are controlling their sub co-ordinates. We have two types of span of control. Tall and narrow Flat and wide. TALL AND NARROW: In this factor manager can handle five to eight sub co-ordinates. It is much easier to handle minimum people because good communication and understanding will be there. Supervision will be stronger its means that the distance between CEO and lower managers is very less. Manager will be answerable to CEO. CEO does not have to handle all workers or employees. FLAT AND WIDE: This is totally opposite to the tall and narrow. In this there are many sub co-ordinates under the manager. So its too much difficult to handle many people. Motivation to everyone is much difficult and normally human can handle few people. So as a result there will be no attraction or interest in work and moral will be down. There will be no communication between the manager and employees because its not easy to ask about the daily work result and this is not in favour of organization. CENTRALIZATION AND DECENTRALIZATION: It tells about the organization structure that who is the decision maker in the organization. Who has the power and the authority to make a decision for the firm. In the centralization decision making is concentrated by the single person and the decision making is done higher hierarchy and without interaction from the lower level. In the decentralization decision making is distributed in the hierarchy throughout the organization. It is beneficial and decisions are taken more quickly and more confidently. Every employee is the decision maker and he will feel himself an important part of an organization. MATRIX STRUCTURE: Matrix structure is the combination of the product customer, functional departmentalization. An organization which has a matrix structure it has the team work. Every department is responsible for their section. This team work is up to the project time. If the project time is over then they divert to another project. Here the project manager is responsible after the completion of the project and budget. ADVANTAGES: Supports inter-disciplinary, co-operation and multi-function working Combines the benefits of specialization of the product/project structure Develops tolerance of flexibility DISADVANTEGES: Here in this sector there is a big disadvantage of the loyalty between the managers and the project manager over the location of funding, budget and recourses Costs of added management positions and meetings Slower decision making Possible competition between dual managers ORGANIZATIONAL CULTURE: Organization culture is the set of values, rules, beliefs, attitudes and regulations these factors can help members of the organization to know how we will work. To whom we will report? What are we doing? Why this is important? CULTURE: Culture is like a backbone for the organization because it is the internal environment and it plays a important role in success of the firm. TYPES OF CULTURE: POWER CULTURE: Power culture is centralized. This culture may found in the small kinds of businesses. Control is the basic element. The decision maker is alone. There is no consultant. The organization may react quickly to the danger. WELFARE/PERSON CULTURE: Basically this kind of culture is welfare. This culture is for the sake of society. This kind of culture can be in the group or individual aim but mostly group. TASK CULTURE: It is basically a team work based approach to complete a particular task or project. This culture is more common that business where the organization will establish a project team to complete the project in the particular time. Employees feels motivated because they are in power to make decisions within their team or give ideas, they will also feel good and valued because they may have been selected within that team and given the responsibility to do any task and this factor will motivate the employees. ROLE CULTURE: Role culture is common in most organizations nowadays. In a role culture, organizations are split into various functions and each individual within the function is assigned a particular role or task. The role culture has the benefit of specialization. Employees focus on their particular role as assigned to them by their job description and this should increase productivity for the company. This culture is quite logical to organize in a large organization. STRUCTURE OF ORGANIZATION UNDER STUDY: The organization we have selected in ALLIED BANK LIMITED. The main branch present at Hayatabad Phase 5. ALLIED BANK has a tall structure. There is a president who looks after the whole structure or activities there and he is only one who is answerable or accountable to regional manager. After president there is branch manager. After branch manager there are other different posts and authorities given to people working there. Like the regional does not ask the cashier anything, the cashier is answerable to branch manager and branch manager to president and then regional manager. Branch we have selected it has wide range of authorities because on the ground floor they have settled the entire banking network and the rest of the building they do their own official work. It is a centralized system because the decision making authority lies with only one person. The president give order to manager and then manager convey orders to the employees working there. No one can make decision or do anything in bank work without asking the boss. They do what is said or decided by the higher hierarchy. CULTURE OF ALLIED BANK LIMITED: As we mentioned above that culture is the back bone of any organization. It tells that what are the organization rules and beliefs. ALLIED bank almost covers all types of cultures. Allied bank have given authorities on different levels according to which they have the right to make decision in some places. Thats why they have power culture. As a welfare culture Allied bank is not into any social work or something but the employees working they can have a lot of benefits. Clerks or lower level staff working there can have many good options. They can buy anything with the help of bank and they will pay on instalments. Other options they can use includes medical and basic needs. TASK FOR P2: ANALYZING THE RELATION BETWEEN CULTURE AND STRUCTURE: Culture and structure is working like a backbone in the organization. It creates a new concepts and strategies which can affect or change any level of planning. When it applies on hierarchy of organization then implications of organizational culture and structure will be implemented to the government companies etc. Organizational structure and culture can affect progress of organization in both positive and negative way. In the positive way it differentiates the organization from other organization which doesnt have a culture and structure. It explains the limitation of the firm. It provides a sense of understanding among the employees to know each other for the success and achievement of organizational goals. It can provide or bring stability and social system in the organization. In any organization having culture and structure will be having working environment and also provides appropriate standards of working environment. Every organization has different policies, rules and regulations that how to communicate with the employee or co-workers. The organization also shows about the responsibilities that who will report to whom. Culture and structure has also some drawbacks on the business progress. If the organization culture is too much complex then in the organization decision making will be very slow and also there will be centralized decision making in which the lower level employees will not be entertained. TASK FOR M1: PREVAILING STRUCTURE AND CULTURE IN ORGANIZATION: TALL AND FLAT STRUCTURE: The organization we have selected is ALLIED bank limited. The structure they are prevailing is tall and narrow structure because there is a regional manager on the top of whole system. After that branch manager and then the authorities are sub divided which means that it is clear that who is answerable to whom. Tall structure in an organization means that organization will have large number of levels of management hierarchy. As authorities are sub divided at lower hierarchy therefore it also has flat structure at lower level of management. In the system of ALLIED bank they cover different aspects of organizational structure which are as follow: People who are assigned to their posts have are specialized in their work. They know what to do and what is their job. They are not given any other duty apart from their specialized skill. There are also different departments in this organization. Banking department, ATM department and different places for official work also. It also fulfills the concept of departmentalization. As mentioned above they know who is accountable to whom, this covers the idea of chain of command. CENTRALIZATION AND DECENTRALIZATION: In centralization the decision making authority lies only at higher level. Therefore ALLIED bank limited is also a centralized system because all the decisions are made at higher level. The authority is not delegated throughout all levels of organization. Everyone is answerable to their respective boss. They do not have any right to make any decision without asking their boss. So ALLIED bank limited is a centralized organization where all the decisions are made at higher level or hierarchy. CULTURE: ALLIED bank limited covers different aspects of culture too. As we know that culture is the image of any organization. It represents the environment of that organization. ALLIED bank has power culture because everyone has given the authority on the basis of their specialization. They have the complete right to use their power on different and respective levels. People working in ALLIED bank also have role culture because all of them perform their own job. They also fulfill the task culture idea because the task assigned to an individual or groups is also fulfilled or by completing different projects. TASK FOR P3: ANALYZE FACTORS WHICH INFLUENCE INDIVSUAL BEHAVIOUR AT WORK: There are many terms and influences which can change the individual behavior but the most important one is personality and perception. PERSONALITY: Personality will be defined as the distinctive traits and the characteristic of a person and the relation to the others and the response from the other people around. It includes five factors of personality known as OCEAN which influences behavior at work. OPENNESS TO EXPERIENCE: High openness to experience has broad interest and having a wide imagination. In other hand low openness are conservative and conventional. CONSCIENTIOUSNESS: Individual with a high level are original and effective. Their focus is just on their job and if this level is low in someone then that person will be very slow, careless and undutiful. EXTRAVERSION: In high level its shows energetic or if it is in low level may be described as quite, shyness and unsocial. AGREEABLENESS: Its good to have high agreeableness because it brings kindness friendly and a team worker. NEUROTICISM: It tells about the effectiveness and emotional control in a body. If neuroticism is high in a body then it shows nervousness, sensitivity and instability and where it is low levels shows confidence, emotional stability and activeness. TASK FOR D1: IDENTIFYING THE PROBLEMS AND RECOMMENDATIONS PROBLEMS: The structure and culture we have explained will have the following problems if it is in any organization. First of all there will be lake of delegation. Everyone have to do their respective job by which they might get bore and demand for any change which might an organization fail to provide. There is also a chance that may be an individual have a new idea but he cannot convey it to the higher authority because it is a tall structure, this also can degrade the employees. Last and the most important problem that might occur is the communication problem. If any decision is made, it will take time to filter down to the lower hierarchy which is wastage of time. Similarly, if there is any problem in office or an individual have any issue so it will also take longer to inform the high level authority. This is the main drawback about tall structure. The communication problem can affect any organization very severely. By having tall structure, the organization have to increase administration which will result in costs. RECOMMENDATIONS: Recommendations about the mentioned problems are as follow: There should be some way of communication for low level employees to communicate with boss. If they have any new idea to share or any issue to be solved so they can easily communicate with higher hierarchy. When I asked the employee working in ALLIED bank about his communication with boss, he was not satisfied. He said that once he wanted to go for leave, he got the leave but after about 3 days because of lake of communication with boss. He gave application which should be signed by the branch manager. It is not difficult thing to do but dont know why it took so long. So there should be some communication in the whole structure. If an organization increases its administration, it will be very expensive. So they should try to work efficiently as much as possible. We have seen clerks in ALLIED bank which were sitting free for long time. They should not hire even clerks if there is no need.

Curleys Wife Victim or Dynamite? Essay

Introduction In the novella, â€Å"Of Mice and Men â€Å", written by John Steinbeck, he is able to portray the fact that the character that was mainly involved in Lennie’s downfall was Curley’s Wife or that she has brought all the problems for the men living working in the farm. There are different points of view on whether she is Miss Dynamite or a victim. Nevertheless there are different facts that need to be considered for both sides of the argument. Second Paragraph One of the arguments of the novella is whether Curley’s Wife is Miss Dynamite or on whether she is a victim. She comes in the story as a very strong character and the reader is able to perceive this. She is always trying to seduce men and this is incorrect as she is a married woman. â€Å"She smiled archly and twitched her body†. This gives the impression that she is not interested in what others think and the only thing that she is thinking about is in having fun. Women that were married weren’t supposed to that kind of fun. She conveys that she is not concerned about her husband. If she would be interested in her marriage she might maybe have a good time and in some way start loving her husband. However there is the detail that her husband is not always with her â€Å"I’m trying to find Curley Slim†. She is really not interested in finding Curley, she just wants some companion but she could talk that with her husband and start to solve the problems within them and start to enjoy the company between them. Moreover she should not act as a victim and she could really do something about the fact that she is bored. She could read a book or do some other activities and as mentioned before she could talk to her husband about it. What she is doing is not benefiting anyone, she is getting herself and the workers into trouble and she, instead of becoming a nice person to be around, becomes an annoying person. On the other hand there is the argument that she is a victim on how she is being treated and the fact that she is really lonely and that her husband does not pay any attention to her.

Educational Tour Essay

Educational Tour gives us ideas likewise opportunities to visit prestigious agencies that may help us visualize what we are learning at school. This activity helps us develop our personality since social graces and etiquette are learned too by experience. Moreover, important to every student since it is a part of our learning process to acquire more knowledge through actual exposure to the different agencies. Narrative Report: On July 4,2013 ,the faculty of World Citi Colleges held an educational tour for the Bachelor of Science and Tourism Management students. The locations are the Cultural Center of the Philippines, Resort World Manila and Island Cove. July 4, 2013, the day when I have to wake up early because it should be a big No for rush and the call time is 6:00 to 6:30. I have to commute to go to our school. It is around 5:00 in the morning when I left my house and started to wait a jeep in waiting area going to Cubao. Sadly, I wait for 15 minutes just to ride in a jeep. When I rode a jeep, I paid going to Anonas and dropped to our school. When I got there, I saw my classmates and we went to Bus no. 3. While waiting for others, I and my classmates sit in the vacant sit . We started to travel around 7:00 but of course we pray first for a safe trip. After the pray, here it goes! We already started talking, laughing, picture taking and of course we cooperate in our tour guide to answer some questions and he gives some rules. We arrived at Cultural Center of the Philippines (CCP). Our tour guide in CCP gives us knowledge about the history of the Cultural Center of the Philippines and about some Arts that in the place who made it and why he/she made it. I recognized some of my classmates didn’t listening to our tour guide while some of us listening. He showed us the theater. He said, â€Å"I didn’t showed this to some groups but because you’re listening I will show you the theater. † We were in at a dark place and I saw the theater. It’s so big! It’s my first time to see a big theater. After that, we continued the tour again and of course we take pictures. After the CCP, we went again to our bus. We arrived at the Resort World but before we go out on a bus, a tour guide in Resort World showed and gave us some of the rules. We gave our member information to get a member card. He said that only 29 students will get the member card on a day of our tour. Luckily, I got it. After that, we toured in the resort world. Actually, that’s my first time to go to a luxury mall. We entered to a theater and then they showed us the rooms in hotel. We played games in Game zoo. They gave us a Game zoo Card for free play. After we played, we bought our lunch in Mc Donald. Then, we went back to our bus and ate the lunch while moving the bus going to Island Cove. We arrived at Island Cove which was our last destination. We walked in a bridge. There, we have a seminar with other branch of World Citi Colleges – Caloocan, Antipolo and Cubao. The seminar started. I learned many things about Tourism and of course being a tourist guide. After the seminar, we toured around the island cove. We saw a swimming pool and some slides. Too bad, we didn’t know that we can bring some clothes so we can swim. Because of that, we just took some pictures and toured the place. When we got tired, we went back to our bus. I and my classmates were talking, laughing, and taking pictures. Then all my classmates were got in the bus so we were going back to school. We left the Island Cove around 5:00 pm and arrived at the school at 8:00 pm because of the traffic. I got home safely around 9:00. The tour for me is great! I learn many things that I will I hope we have a tour again in a great place and an educational.

Annotated Bibliography On Juvenile Offenders - 950 Words

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